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Tags and properties

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While connections show how your ideas relate, tags and properties help you organize and filter your knowledge. Think of them as the metadata that makes your shared brain searchable and actionable.

What Are Properties?

Properties are structured data you can add to any note. They help you categorize, track, and filter your knowledge in ways that pure text and connections can't.

Perfect for:

  • Project status tracking

  • Team assignments

  • Due dates and priorities

  • Document types and categories

  • Contact information

  • File attachments

Property Types

Basic Information

Text - Free-form text for descriptions, summaries, or short notes

  • Example: Project description, key takeaways, brief summary

Number - Numerical values for tracking metrics, scores, or quantities

  • Example: Priority level (1-5), budget amount, team size

URL - Links to external resources, websites, or tools

  • Example: Design mockups, reference articles, project repos

Organization & Selection

Select - Choose one option from a predefined list

  • Example: Project status (Planning, In Progress, Complete), Document type (Meeting, Research, Spec)

Multi-select - Choose multiple options from a predefined list

  • Example: Relevant teams (Design, Engineering, Marketing), Topics covered, Skills required

Checkbox - Simple yes/no or completed/incomplete tracking

  • Example: Review completed, Approved, Action items done

Dates & People

Date - Track deadlines, meeting dates, or milestones

  • Example: Due date, meeting date, project deadline

Person - Assign ownership or track who's involved

  • Example: Project owner, meeting attendees, reviewers

Files & Media

Files & Media - Attach images, documents, or other files directly to notes

  • Example: Screenshots, PDFs, design files, recordings

Automatic Properties (Read-Only)

Created Time - Automatically tracks when the note was created Created By - Shows who originally created the note
Last Edited Time - Updates automatically when anyone modifies the note

These are perfect for team environments where you need to track contribution and activity.

Using Properties Effectively

For Personal Organization

Project: [[Website Redesign]]
Status: In Progress
Priority: 3
Due Date: March 30
Files: [wireframes.pdf, user-research.doc]

For Team Collaboration

Meeting: [[Weekly Design Review]]
Attendees: @sarah, @mike, @alex
Date: March 15, 2024
Action Items: ☑️ Complete user testing, ☐ Review mockups
Next Steps: [[Follow-up Tasks]]

For Knowledge Management

Document Type: Research
Topics: UX Design, User Testing, Mobile
Reviewed: ☑️
Last Updated: March 10
Related Projects: [[App Redesign]], [[Mobile Strategy]]

Property Strategies

Create Consistent Systems

Establish property patterns your team can follow:

  • Always add Status and Owner to project notes

  • Use Priority numbers consistently (1 = urgent, 5 = someday)

  • Tag meeting notes with Attendees and Date

Use Multi-Select for Cross-Cutting Concerns

Multi-select properties are perfect for topics that span multiple categories:

  • Teams Involved: Design, Engineering, Marketing, Sales

  • Project Phases: Research, Design, Development, Testing

  • Content Types: Documentation, Tutorial, Reference, Example

Team Property Standards

Establish Conventions

  • Naming: Use consistent property names across your space

  • Values: Standardize select options so everyone uses the same terms

  • Required: Decide which properties are essential for different note types

Common Team Patterns

Project Notes: Status, Owner, Due Date, Priority Meeting Notes: Date, Attendees, Action Items, Follow-up Research Notes: Source, Date, Reviewers, Topics Decision Records: Date, Participants, Status, Impact

Finding and Filtering

Properties make your knowledge searchable in powerful ways:

  • See everything assigned to a specific Person

  • Group notes by Project Phase or Priority

Use the Searching notes feature to filter by any property combination.

Pro Tips

Start simple: Begin with just Status and Owner, add more properties as patterns emerge.

Be consistent: Use the same property names and values across similar notes - it makes filtering much more powerful. You can tie these properties with Groups.

Review regularly: Periodically check your properties and clean up unused ones or inconsistent values.

Combine with templates: Create Templates with pre-filled properties for common note types.

Use automatic properties: In team spaces, "Created By" and "Last Edited Time" help track collaboration and activity.

What's Next?

Now that your notes are organized with properties, learn how to find exactly what you need:

  • Searching notes - Find specific notes instantly using text and property filters

  • Graph - See how your organized knowledge connects visually

  • Templates - Speed up note creation with pre-filled properties

Ready to organize your shared knowledge? Start adding properties to your notes! 🏷️